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Society Operating Guidelines

About ASSP

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Our Society Operating Guidelines describe in detail the manner in which American Society of Safety Professionals is structured and governed. They are intended to accompany and be consistent with ASSP bylaws.

Section 1.1: Board of Directors

I. Roles and Responsibilities

As the highest leadership body of the organization and to satisfy its fiduciary duties, the Board of Directors is responsible to govern ASSP, oversee policy and direction, and provide leadership and guidance in fulfilling ASSP’s purpose and in carrying out the strategic plan. 

A. Key Responsibilities of the Board of Directors

In addition to the roles and duties outlined in the bylaws, the Board of Directors are accountable for the following duties:

  • Determine the organization’s mission and purposes
  • Conduct strategic and organizational planning
  • Ensure strong fiduciary oversight and financial management
  • Approve and monitor the organization’s programs and services
  • Enhance the organization’s public image
  • Assess its own performance as the governing body of the organization

B. Individual Board Member Expectations

  • Know the organization’s mission, policies, programs and needs
  • Read and understand the organization’s financial statements
  • Serve as advocates and ambassadors for the organization and fully engage in identifying and securing the financial resources and partnerships, as directed, necessary for the organization to advance its mission
  • Leverage connections, networks and resources, as directed, to develop collective action to fully achieve the organization’s mission
  • Prepare for, attend and conscientiously participate in board meetings
  • Follow the organization’s bylaws, policies and board resolutions
  • Sign an annual conflict-of-interest disclosure and update it during the year if necessary, as well as disclose potential conflicts before meetings and actual conflicts during meetings
  • Maintain confidentiality about all internal matters of the organization

C. Time Commitment and Meeting Expectations

  • Term of office: 3 years, July 1 – June 30
  • Average hours per month: 20 to 25 hours, including monthly 90-minute virtual meetings
  • Society-funded travel to and attendance at winter board meeting (February/March), board meetings [in conjunction with ASSP’s annual Professional Development Conference (June) and Leadership Conference (October)]
  • Society-funded travel to attend onboarding and strategic planning meeting (August)

II. Required Board Member Competencies

A. Member Value Focus

  • Acts with members in mind
  • Is dedicated to providing value to members
  • Gets first-hand member information and uses it for improvements in products and services
  • Establishes and maintains effective relationships with members and gains their trust and respect

B. Organizational Agility

  • Knows ASSP councils and committees and their scope
  • Exhibits curiosity about and understanding of ASSP history, processes and procedures
  • Observes ASSP bylaws and board-approved policies and procedures

C. Emotional Intelligence

  • Has an earned reputation for emotional maturity, personal integrity and honesty
  • Knows personal strengths, weaknesses, opportunities and limits
  • Seeks feedback
  • Gains insights from mistakes
  • Welcomes constructive criticism

D. Collaboration

  • Works effectively and collaboratively in a group

E. Demonstrated Professionalism

  • Participates continually in skill and knowledge development
  • Demonstrates a high level of personal and professional integrity, trustworthiness, ethics and values
  • Displays flexibility and is open minded
  • Demonstrates professional and appropriate conduct in public

F. Commitment to ASSP

  • Demonstrates a commitment to ASSP through a history of participation in leadership roles, including ASSP Foundation contributions
  • Displays willingness and ability to commit the necessary time to fulfill ASSP leadership responsibilities effectively
  • Understands and is willing to support decisions and policies made by the ASSP Board of Directors
  • Speaks positively and supportively, in any venue, about ASSP and its initiatives, positions and policies

Approved By | Date: Board of Directors | 12/2019
Replaces Edition Dated: 05/2019
Next Revision Due: 12/2022