Section 4.1: House of Delegates Operating Procedures
These procedures are intended to foster efficient and effective operation of the House of Delegates.
II. Standing Rules
A. Caucus Meetings
Prior to the annual House of Delegates meeting, caucus meetings may be held for regions and practice specialty/common interest group administrators. The caucus meetings are breakout sessions in which new business items and issues are analyzed and discussed before a vote by the full House of Delegates. These meetings are led by the respective regional vice president or vice president, practices and standards.
B. Rules of Procedure
The House of Delegates shall operate under the following standing rules. Changes to these standing rules may be made on a one-time basis by a House of Delegates vote prior to the affected annual meeting. Permanent changes to these rules require a vote to change the House of Delegates operating procedures.
- Delegates will wear their badges while at business meetings.
- No one may speak twice to a question if another member who wishes to do so has not already spoken.
- No one may speak longer than three minutes to a question, or more than twice, without permission of the House of Delegates
- No donating of time to others.
- The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Society in all cases to which they are not inconsistent with the bylaws and any special rules of order the Society may adopt.
- The agenda for any meeting of the House of Delegates shall be finalized by the chair.
- Each delegate shall be entitled to one vote. Delegates must be present at the time a vote is taken to participate in voting.
- Delegates are responsible for voting on matters before the House of Delegates based on the merits of the issues and what is best for ASSP and the occupational safety and health profession with input from ASSP members and organizational units represented.
- Delegates are responsible for studying the published agenda and related documents in advance of a meeting.
- Voting will normally be conducted by standing vote, unless a written vote is called for by the chair through appropriate parliamentary procedures.
- For written ballots, the chair shall explain what ballot number or color from among those materials issued to each delegate is being used for a vote. Only those marked ballots with the appropriate number or color will be counted in a written voting procedure.
- Observers are not allowed to vote.
E. Seating of Delegates
- Seating for delegates at meetings shall be organized by regions and in groups for the Board of Directors and practice specialty/common interest group administrators for purposes of managing voting.
- There shall be sufficient seating together for all delegates from each region
F. Society Official New Business
- The proposed official new business will be published for delegate consideration.
- The process for managing House of Delegates official new business is straightforward. Motions must be received in writing by headquarters 60 days prior to the annual meeting of the House of Delegates using a motion form approved by ASSP. The purpose of written motions is to provide delegates with copies of the motion, justifications and any cost considerations prior to discussion and voting.
- The chair shall have the authority to appoint a parliamentarian.
- The parliamentarian shall be someone with appropriate qualifications who is not a member of ASSP or of the House of Delegates.
- When a request for a ruling on procedural matters is requested from the parliamentarian by the chair, the ruling of the parliamentarian is final.
Approved By | Date: Board of Directors | 12/2019
Replaces Edition Dated: 06/2016
Next Revision Due: 12/2022