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Society Operating Guidelines

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Our Society Operating Guidelines describe in detail the manner in which American Society of Safety Professionals is structured and governed. They are intended to accompany and be consistent with ASSP bylaws.

Section 6.9: Accountability for Elected Officers

I. Introduction

As an officer of ASSP, an honor has been bestowed on you by your fellow professionals. ASSP's mission, goals and objectives are advanced and achieved by officers carrying out their assigned responsibility. Therefore, the following statements of accountability are appropriate.

  • ASSP and ASSP areas, regions, practice specialties and common interest groups will ensure that elected and appointed officer candidates understand the scope of activities expected in the office each seeks.
  • ASSP and all ASSP units will ensure written acceptance of responsibilities by the officer candidate.
  • Accountability for appointed officers for completing projects and fulfilling office responsibilities will rest with the elected officer who made the appointment.
  • Accountability for elected officers will rest with the infrastructure of the region (Regional Operating Committee), practice specialty and common interest group (Advisory Committee), the four councils and ASSP's Board of Directors. An officer's inability to fulfill responsibilities will result in a review of their activities by the appropriate officer, council or committee for the purpose of determining circumstances that contribute to the situation.
  • If review reveals no extenuating circumstances contributed to the unsatisfactory performance of the affected officer, then action may be taken to remove that officer from an appointed or elected office by following the requirement in ASSP bylaws Article VIII, Section 6.
  • Appointed committees and task force members can be removed by the appointing elected officer. Elected officers may be removed by the governing bylaws of the ASSP entity.

Volunteer work within ASSP is the backbone of its success. For the most part, our Society's volunteers do admirable work that allows ASSP to achieve its goals. On rare occasions, a person may volunteer for personal gain only, without fulfilling their responsibilities to the membership. This statement of accountability should be actively used in those rare cases.

II. Senior Vice President Accountability Letter

This letter is to verify your nomination for senior vice president of the American Society of Safety Professionals. This position is a key ASSP position in that the office progresses to president of ASSP without further election.

An individual who accepts nomination to this position must be a professional member of ASSP and must stand for election by the membership. The candidate elected to this position shall serve a one-year term advancing to successive one-year terms as president-elect and president.

If elected senior vice president, you will be expected to support the objectives/purposes of ASSP. You will represent ASSP in a professional manner with the membership, the staff and all events wherein you represent ASSP.

Time commitment and travel for the senior vice president will include Board of Director meetings, Executive Committee meetings, strategic planning meetings, the annual House of Delegates meeting and the annual Professional Development Conference. ASSP will reimburse transportation, lodging and expenses incidental to attending these meetings. Reimbursement for other ASSP meetings will be available as approved in the organization's annual budget.

Please discuss the responsibilities of the position with your immediate supervisor. As part of your nominations package you will be required to submit a letter of support from your employer.

Thank you for your interest in serving as a member of the ASSP Board of Directors. After you have had an opportunity to review the requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of senior vice president.

Sincerely,
Chair, Nominations and Elections Committee

III. Vice President, Finance, Accountability Letter

This letter is to verify your nomination for vice president, finance, in the American Society of Safety Professionals. This is a key position in ASSP leadership. You must be a professional member of ASSP and must stand for election by the membership. If elected, the term of office is three years beginning on July 1.

If elected as vice president, finance, you will have responsibility as treasurer of ASSP who will recommend and oversee implementation of the organization's financial policies, chair the Finance Committee and serve as a member of the Board of Directors. In this role, you will be expected to support the objectives/purposes of ASSP. You will represent ASSP in a professional manner with the membership, the staff and all events wherein you represent ASSP.

Time commitment and travel for the vice president, Finance will include Board of Directors meetings, Executive and Finance Committee meetings, strategic planning meetings, the annual House of Delegates meeting and the annual Professional Development Conference. ASSP will reimburse transportation, lodging and expenses incidental to attending these meetings. Reimbursement for other ASSP meetings will be available as approved in the organization's annual budget.

Please discuss the responsibilities of the position with your immediate supervisor. As part of your nominations package you will be required to submit a letter of support from your employer.

Thanks for your interest in serving as a member of the ASSP Board of Directors. After you have had an opportunity to review requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of vice president, finance.

Sincerely,
Chair, Nominations and Elections Committee

IV. Director-At-Large Accountability Letter

This letter is to verify your nomination for director-at-large in the American Society of Safety Professionals. This is a key position in ASSP leadership. You must be a professional member of ASSP and must stand for election by the membership. If elected you will serve a three-year term as a member of the Board of Directors beginning July 1. 

If elected, you will be expected to support the objectives/purposes of ASSP. You will represent ASSP in a professional manner with the membership, the staff and all events wherein you represent ASSP.

Time commitment and travel for a director-at-large will include Board of Directors meetings, strategic planning meetings, the annual House of Delegates meeting and the annual Professional Development Conference. ASSP will reimburse transportation, lodging and expenses incidental to attending these meetings. Reimbursement for travel for other ASSP meetings will be available as approved in the organization's annual budget.

Please discuss the responsibilities of the position with your immediate supervisor. As part of your nominations package you will be required to submit a letter of support from your employer.

Thank you for your interest in serving as a member of the ASSP Board of Directors. After you have had an opportunity to review requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of director-at-large.

Sincerely,
Chair, Nominations and Elections Committee

V. Vice President, Council on Professional Development Accountability Letter

This letter is to verify your nomination for vice president, professional development, of the American Society of Safety Professionals. This is one of five council vice president positions. Each is a key position in ASSP leadership.

An individual who accepts nomination to this position must be a professional member of ASSP and must stand for election by the membership. The candidate elected to this position shall serve a two-year term beginning July 1.

If elected, your responsibility will be to oversee administration of the Council on Professional Development, serving as its chair, according to ASSP bylaws and the council Operating Rules and Procedures. You will oversee the planning and operation of the annual Professional Development Conference and Exposition and all other professional development programs, and supervise the chairs of the assigned committees and task forces. Council responsibilities include:

  • Development and implementation of educational programs for members and non-members.
  • Promoting the interchange and acquisition of professional knowledge, including needs assessments, institutes, conferences and seminars, speakers and instructors bureaus and publishing professional journals.
  • You will serve as a member of the Congress of Councils and of the House of Delegates (voting), and you will report to the senior vice president.

Time commitment and travel for council vice presidents will include: Council and Congress of Councils meetings, the House of Delegates meeting and the Annual Professional Development Conference. Transportation, lodging and expenses incidental to attending the above meetings will be reimbursed by the Society. Reimbursement for other Society meetings is available as approved in the Society's annual budget.

It is important that you discuss the responsibilities of this position with your immediate supervisor. As part of your nominations package you will be asked to confirm you have support from your employer.

Thank you for your interest in serving as a Council Vice President. After you have had an opportunity to review requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of Vice President, Professional Development.

Sincerely,
Chair, Nominations and Election Committee

VI. VICE PRESIDENT, COUNCIL ON PROFESSIONAL AFFAIRS ACCOUNTABILITY LETTER

This letter is to verify your nomination for Vice President, Professional Affairs of the American Society of Safety Professionals. This is one of four Council Vice President positions. Each is a key position in Society leadership.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election by the membership. The candidate elected to this position shall serve a two-year term beginning July 1.

If elected, as Vice President, Professional Affairs your responsibility will be to administer the Council on Professional Affairs, serving as its chair, according to the Society Bylaws and the Council Operating Rules and Procedures. Council responsibilities will include:

Development and implementation of programs to place the Society in a leadership position in the management of the safety profession, including but not limited to recognition of the safety professional and enhancement of the safety profession.
Development of professional, educational and academic standards, to be considered by the Board of Directors.
Definition of the safety profession and maintenance of the publication, Scope and Functions of the Safety Professional Position, subject to approval of the Board of Directors.
Recognition of safety professional achievements of members through awarding the Fellow Honor, and professional related awards and honors.
Establishment of standards of competency for, and maintaining mechanisms to monitor and be proactive in issues of national and international practice, including licensing, certification and credentials.
Establishment and maintenance of relationships with other professional societies and colleges for universities.
You will serve as a member of the Congress of Councils and of the House of Delegates (voting). You will serve as liaison, as needed, to other organizations (government, professional societies). You will serve as liaison, as needed, to educational institutions, Accreditation Board for Engineering and Technology (ABET). You will report to the Senior Vice President.

Time commitment and travel for Council Vice Presidents will include: Council and Congress of Councils meetings, the House of Delegates meeting, and the Annual Professional Development Conference. Transportation, lodging and expenses incidental to attending the above meetings will be reimbursed by the Society. Reimbursement for other Society meetings will be available as approved in the Society's annual budget.

It is important that you discuss the responsibilities of this position with your immediate supervisor. As part of your nominations package you will be asked to confirm you have support from your employer.

Thank you for your interest in serving as a Council Vice President. After you have had an opportunity to review requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of Vice President, Professional Affairs.

Sincerely,
Chair, Nominations and Elections Committee

VII. VICE PRESIDENT, COUNCIL ON PRACTICES AND STANDARDS ACCOUNTABILITY LETTER

This letter is to verify your nomination for Vice President, Practices and Standards of the American Society of Safety Professionals. This is one of four Council Vice President positions. Each is a key position in Society leadership.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election by the membership. The candidate elected to this position shall serve a two-year term beginning July 1.

If elected, as Vice President, Practices and Standards, your responsibility will be to oversee administration of the Council on Practices and Standards, serving as its chair, according to the Society Bylaws and the Council Operating Rules and Procedures. Council responsibilities will include:

Serving as a technical resource and reference body for Society members, academia, the ASSPF, and the Board of Directors.
Identifying and promoting technical content with emerging safety technologies and areas requiring further hazard definition and identification.
Promoting the development and growth of specialized practice within the safety profession.
Advise on the Society's participation in standards making activities, to include identifying and developing technical and consensus standards.
Establish and operate programs for technical recognition of members in practice specialties and common interest groups.
You will serve as a member of the Congress of Councils and of the House of Delegates (voting). You will report to the Senior Vice President.

Time commitment and travel for Council Vice Presidents will include Council and Congress of Councils, the annual House of Delegates meeting, and the Annual Professional Development Conference. Transportation, lodging and expenses incidental to attending the above meetings will be reimbursed by the Society. Reimbursement for other Society meetings will be available as approved in the Society's annual budget.

It is important that you discuss the responsibilities of this position with your immediate supervisor. As part of your nominations package you will be asked to confirm you have support from your employer.

Thank you for your interest in serving as a Council Vice President. After you have had an opportunity to review requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of Vice President, Practices and Standards.

Sincerely,
Chair, Nominations and Elections Committee

VIII. VICE PRESIDENT, COUNCIL ON REGION AFFAIRS ACCOUNTABILITY LETTER

This letter is to verify your nomination for Vice President, Region Affairs of the American Society of Safety Professionals. This is one of four Council Vice President positions. Each is a key position in Society leadership.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election

by the membership. The candidate elected to this position shall serve a two-year term beginning July 1.
If elected, as Vice President, Region Affairs, your responsibility will be to oversee administration of the Council on Region Affairs, serving as its chair, according to the Society Bylaws and the Council Operating Rules and Procedures. Council responsibilities will include:

Develop and maintain programs to enhance membership recruitment, retention and growth in Chapters and sections, including member development and member benefits.
Develop and oversee policies and operating procedures for Regions, Areas, Chapters and Sections, and the means to evaluate the effectiveness of such units.
Establish and administer recognition programs for members in Regions, Areas, Chapters and Sections.
Mediate and resolve conflicts between Chapters involving more than one Region.
Consider for approval, petitions for the formation of new Chapters and motions from Regional Operating Committees (ROC) to dissolve and rescind Chapter charters, following approval by a ROC.
Assist and coordinate in the development of student membership and Student Sections.
Oversee programs, procedures and benefits for students and encourage student participation and activities.
You will serve as a member of the Congress of Councils and of the House of Delegates (voting). You will report to the Senior Vice President.

Time commitment and travel for Council Vice Presidents will include Council and Congress of Councils, the annual House of Delegates meeting, and the Annual Professional Development Conference. Transportation, lodging and expenses incidental to attending the above meetings will be reimbursed by the Society. Reimbursement for other Society meetings will be available as approved in the Society's annual budget.

It is important that you discuss the responsibilities of this position with your immediate supervisor. As part of your nominations package you will be asked to confirm you have support from your employer.

Thank you for your interest in serving as a Council Vice President. After you have had an opportunity to review requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of Vice President, Region Affairs.

Sincerely,

Chair, Nominations and Elections Committee

IX. REGIONAL VICE PRESIDENT ACCOUNTABILITY LETTER

This letter is to verify your nomination for Regional Vice President. This is a key position in the Region and in the Society.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election by the membership. The candidate elected to this position shall serve a two-year term beginning July 1.

If elected, as a Regional Vice President, you will serve as the Vice President of your Region, as a member of the Council on Region Affairs, and on the House of Delegates.

Regional Vice Presidents provide leadership, assistance and consultation to Area Directors and Chapter Presidents within their respective Region. Regional Vice Presidents chair the Regional Operating Committee (ROC) and supervise the functions of Chapter Presidents, Area Directors, Deputy Regional Vice Presidents, and Assistant Regional Vice Presidents.

The Regional Vice Presidents report to the Vice President, Region Affairs and are functionally accountable to the membership of their Region. Travel for Regional Vice Presidents will include Region Affairs Council meetings, the House of Delegates meeting, two Regional Operating Committee meetings and authorized Chapter visits within your Region, per Society Guidelines. Transportation, lodging and expenses incidental to attending the above named meetings will be reimbursed by the Society as approved in the Society's annual budget. It is important that you discuss the responsibilities of this position with your immediate supervisor. As part of your nominations package you will be asked to confirm you have support from your employer.

Thank you for your interest in serving as a Regional Vice President. After you have had an opportunity to review requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of Regional Vice President.

Sincerely,

Chair, Nominating Committee

X. ASSISTANT ADMINISTRATOR ACCOUNTABILITY LETTER

This letter is to verify your nomination for Assistant Administrator. This is a key position in the Practice Specialty/Common Interest Group and in the Society.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election by the membership. The candidate elected to this position shall serve a two-year term beginning July 1. Following your term as Assistant Administrator, you will automatically succeed to the Administrator position, where you will serve as a member of the Council on Practices and Standards and on the House of Delegates, for a two year term.

Assistant Administrator and Administrators are responsible for the leadership and activities with their respective Practice Specialty or Common Interest Group. These positions report to the Vice President, Practices and Standards.

It is important that you discuss the responsibilities of this position with your immediate supervisor. As part of your nominations package you will be asked to confirm you have support from your employer.

Thank you for your interest in serving as an Assistant Administrator. After you have had an opportunity to review requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of Assistant Administrator.

Sincerely,

Chair, Nominating Committee

XI. AREA DIRECTOR ACCOUNTABILITY LETTER

This letter is to verify your nomination for Area Director. This is a key position in the Region and in the Society.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election by the membership. The candidate elected to this position shall serve a two-year term beginning July 1.

If elected, as an Area Director, you will serve as the Area Director of your Region and as a member of your Region’s Regional Operating Committee.

Area Directors provide leadership, assistance and consultation to Chapter Presidents within their respective Area and support their Regional Vice President.

Area Directors report to the Regional Vice President. Travel for Area Directors will include authorized Region meetings and Chapter visits within your Area, per Society Guidelines. Transportation, lodging and expenses incidental to attending the above named meetings will be reimbursed by the Society as approved in the Society's annual budget. It is important that you discuss the responsibilities of this position with your immediate supervisor. As part of your nominations package you will be asked to confirm you have support from your employer.

Thank you for your interest in serving as an Area Director. After you have had an opportunity to review requirements and discuss them with your employer, I look forward to receiving your nominations package for the position of Area Director.

Sincerely,
Chair, Nominating Committee

Approved By/Date
: Board of Directors
Replaces Edition Dated: 06/13
Next Revision Due: 06/19